Garden Subcommittees

Garden Subcommittees were formed to enlist the help of gardeners in maintaining and managing Troy Community Gardens. Listed below are summaries of tasks and active dates for the Garden Subcommittees. If you would like to volunteer for a subcommittee or direct a question, comment, or request to one of the subcommittee leaders, please send an email to info@communitygroundworks.org or call the Community GroundWorks office at 608-240-0409. Your communication will be directed to the appropriate subcommittee leader(s).

PHOTO BY EMMA CASSIDY.


Spring Registration

Review and update plot application, garden rules and other documents for new season. Responsible for all tasks related to getting ready for the Spring Registration event. Reserve location and recruit Hmong/Lao/Spanish translators. Recruit additional volunteers outside of subcommittee as needed to staff the event.

Subcommittee is active: January through Spring Registration (generally early March)

 

Plot Assignment

Responsible for reviewing plot applications and assigning garden plots. Contact applicants as needed to clarify plot application information. Data entry of all plot application information in gardener database. 

Subcommittee is active: February through Opening Day (generally third week of April)

 

Plot Layout

Make sure garden plot boundaries are clearly marked and markers are placed in all plots with the gardener's name and plot number immediately prior to Opening Day.

Subcommittee is active: April

 

Opening Day

Responsible for all tasks related to getting ready for Opening Day event. Recruit Hmong/Lao/Spanish translators. Recruit additional volunteers outside of subcommittee as needed to staff event. Distribute row cover to gardeners as they sign-in to receive their plot assignment. Collect any outstanding fees and hand out refunds as needed.

Subcommittee is active: March and April

 

Plot Monitoring

Make sure plots are planted by June 1 and contact gardeners who have not planted to warn them their plot may be reassigned if they are not going to plant it. Monitor plots throughout the season and contact gardeners who are not keeping their plots tended. Keep records of untended plots. Monitor garden site in general for any maintenance that needs to be done and contact Work Day subcommittee with these tasks.

Subcommittee is active: May through October

 

Work Day

Compile the list of tasks to be accomplished at scheduled work days. Lead work days by providing at least one person from subcommittee to direct volunteers. This leader will coordinate the mowing and weed trimming tasks with the volunteer from the Equipment subcommittee present at the work day. Arrange to have a volunteer who can speak both English and Hmong to translate work day tasks to Hmong volunteers. Make sure volunteers record their hours in Volunteer Sign-in binder.

Subcommittee is active: April through October

 

Water

Coordinate the turning on of water system in the spring with Community GroundWorks staff and City of Madison Water Department (placing of meter) and repair/replace leaks discovered throughout system. Keep water system in repair throughout season, including repairing hoses. Coordinate shut down of water with Community GroundWorks staff and the City of Madison Water Department in the fall and purge the system with compressed air to avoid winter freeze up.

Subcommittee is active: April through October

 

Equipment

Maintain all hand tools and wheelbarrows. Maintain power equipment, including mowers, rototillers and weed trimmers. Make sure a volunteer from the subcommittee is at each scheduled work day and have appropriate fuel available for the power equipment.

Subcommittee is active: March through October

 

Edible Landscape/Mendota Orchard

Coordinate pruning work with Community GroundWorks  staff. Help organize the Mendota apple orchard pruning in the spring. Organize pruning raspberries and grapes at appropriate times of the year.

Subcommittee is active: March through May

 

Communications

Prepare communications to gardeners as needed. Coordinate translation of important communications into Hmong and Spanish. Write articles as needed for Northside News. Coordinate gardener mailings/emailings.

Subcommittee is active: February through October

 

Special Events

This subcommittee will organize any special events for the Community Gardens. In the past, we have held "Garden Day" in September, which has included apple cider pressing, food demonstrations, music, door prize drawings and other fun activities.

Subcommittee is active: September